How to Write a cover letter for Schengen Visa
Impactful Sample Cover Letter for Schengen Tourist Visa
Planning a vacation to explore the Schengen region?
Are you on the lookout for professional help in the Schengen visa application process?
Worried about writing a powerful cover letter for Schengen visa?
We have the perfect solution to your problems! Take a look at this blog which covers every dimension of writing a cover letter for Schengen Tourist Visa. Our professional writers have prepared this blog especially for you to get a clear picture of the cover letter writing process.
Table of Contents
Cover letter for Schengen Visa - An Overview
Let us first set the context. The Schengen region is a group of European nations that have collectively decided to lift all international borders, allowing European citizens to travel easily without obtaining a passport or visa.
Thus, a Schengen tourist visa is a type of travel permit that enables non-EU nationals to visit or stay in the Schengen area for 90 days. Depending on the purpose of your trip to these nations, there are various types of Schengen visas.
What is a Cover Letter for Schengen Visa?
A cover letter for Schengen visa is a personal statement which highlights your intentions of visiting the Schengen area. It is an opportunity presented to you for elaborating on your eligibility and purpose to travel to any number of Schengen countries.
A cover letter for Schengen Tourist Visa is submitted by non-European travellers if they are visiting the region for personal pleasure. In this formal document, you are required to make an appeal of your genuine intentions, personal information, travel plan, duration of your stay, ties with your home country, financial position, etc.
Significance of a Cover Letter for Schengen Visa
Now that you are more or less aware of what a Schengen Visa is, allow us to explain how writing a cover letter for one can be helpful to you:
- Your cover letter must explain the reason you intend to travel to the Schengen region, whether it's for business, personal pleasure, or both.
- Your cover letter will include a detailed explanation of your itinerary within the Schengen region, including the number of days you plan to spend in each Schengen nation, accommodations, etc.
- You can also explain your financial wherewithal or sponsorship details for proving your capacity to fund the trip to the Schengen area.
- A cover letter is an opportunity for you to convince the visa officer of your strong ties with your home country, giving reassurance that you have intentions of returning after your trip.
- A cover letter is a coherent narrative of your plan to visit the Schengen area and gives a different dimension to the other documents submitted alongside your visa application form.
- You can add a personal touch to your cover letter by including experiences from your life, thereby increasing your chance of visa approval.
What are the key points to be included in a Schengen Visa Cover Letter?
Your cover letter for embassy must include the following points in order to add value to the visa application process to visit the Schengen region:
- Purpose of visit: The most important element of your cover letter is your reason for travel. The purpose of your trip (tourist, family visitation, or business) must be made very clear.
- Travel itinerary:Your cover letter for a Schengen tourist visa must carefully list the number of Schengen nations you want to visit, the length of your stay throughout, whatever activities you have planned, etc.
- Details of accommodation: Your cover letter must mention details regarding any hotel reservations, invitation from your family, etc to prove your preparedness to stay in these Schengen countries.
- Proof of financial sufficiency: You must clarify your source of funding for your flight tickets, accommodation, entertainment, transportation, etc. during your trip in the Schengen area through your cover letter.
- Ties to home country: You are also liable to convince the visa officer of your strong connection with your home country in terms of property, family or employment.
- Intend to return: By stating compelling reasons in your cover letter, you must express your intention to return to your home country after the tenure of the requested visa.
- Travel insurance: The details about your international travel insurance that meets with visa limitations must be attached to your cover letter.
- Contact information: Include your residential address, email address, and phone number in your cover letter. This is to facilitate any further communication from the visa officer.
Potential reasons for rejection of your cover letter for Schengen tourist visa
Here are some reasons that might raise a potential red flag and cause rejection of your cover letter for Schengen visa:
- Your authenticity might be questioned if you fail to provide a convincing and genuine purpose for your visit to the Schengen area.
- Failing to provide concrete evidence of returning to the home country can give rise to suspicion of visa abuse or overstaying. This can lead to the rejection of your cover letter.
- Incomplete or inconsistency of information sends a bad signal to the visa officer. This is also a potential reason for the rejection of your visa request to visit the Schengen area.
- Inability to provide supporting documents can give rise to suspicion on the feasibility of your trip, leading to the rejection of your visa.
- Your cover letter faces the threat of rejection if you fail to prove your financial capacity to fund your trip adequately.
How to Write a Winning Cover Letter for Schengen Visa?
We understand the frustration of producing a convincing cover letter for Schengen tourist Visa. But let us assure you that by referring to the below given inputs, your task can be completed with ease. As you read through, you will go past:
- Writing guidelines
- Ideal format
- Strong sample
- Formatting guidelines
- Additional writing tips
Writing Guidelines to put together a strong Cover Letter for Schengen Visit Visa
We have put together the process of writing a personalised cover letter for Schengen Visa. Follow the below given steps to get started:
- Learn the visa requirements: Before sitting to write a cover letter, first learn about the Schengen visa regulations. Only with a clear understanding of the same, can you move on with the next task.
- Conduct your research: After having learned the Schengen visa restrictions, you must conduct a thorough study to plan your trip. This must include a proper research of the hotels, events, tourist attractions, etc.
- Refer to samples: Before you start writing, you can take inspiration from strong and previously approved samples. However, be careful not to copy them as it is.
- Start writing: You can now start piecing it all together in a professional yet enthusiastic tone. Be careful of sticking to the proposed format and keeping it as relevant as possible.
- Revise and proofread: After finishing the writing process, ensure that you go through the same multiple times to look for any mistakes in grammar, spelling or punctuation.
- Attach supporting documents: After the writing process is sorted, you must gather all the important documents and attach the same to the cover letter.
Ideal Covering letter format for Schengen visa
A good format can provide the right motivation and guidance to producing a strong and personalised cover letter. We have hence attached an ideal format that you can follow to produce a strong cover letter for Schengen visa:
- Addresses:
- Start by providing your residential address and pin code
- Then state the concerned embassy/consulate, the job title, address etc.
- Include the date on which you are writing the cover letter
- Salutation:
- Formally greet the reviewer to create a good impression.
- It is ideal to use “Dear”, “Respected” etc.
- Add a subject line that includes the visa type, your full name and passport information
- Introduction:
- Introduce yourself by giving your full name.
- Mention the purpose of your visit to the Schengen area
- State the duration of your stay, including the dates of arrival and departure
- Body:
- Start with a detailed travel itinerary stating the countries you intend to visit, the number of days you intend to stay in each country, etc.
- Make a list of the activities, or tourist attractions you wish to experience in the Schengen area
- Provide your financial information to prove your capacity to fund the trip
- Mention your ties with your home country to clarify your intent to return to your home country by elaborating on your commitments like family, property, work, etc.
- Provide details of your travel insurance
- Conclusion
- Convey gratitude to the reviewer for their time and consideration
- Close by agreeing to comply with the visa regulations
- Provide your phone number, email address and other contact information
- Put your signature above your full name
Schengen visa cover letter samples
A good sample cover letter for Schengen visa can be instrumental in setting standards for your writing process. Below, you can find a sample cover letter for Schengen tourist visa for your reference:
June 20, 2023
“Address of consulate/embassy”
Subject: Ayushi Pathak, Indian passport no XXXXX, Schengen visa for personal trip
Respected Sir/Madam,
I am Ayushi Pathak and I am writing to apply for a Schengen Visit Visa for my winter vacation starting from DD.MM.YYYY to DD.MM.YYYY. The primary reason for my visit is to spend time with my friends, Sreelakshmi and Anahita, who are currently residing in Germany.
Besides spending quality time with my friends, I intend to explore the aesthetics and culture incubated by Germany. I am excited to experience the German food, the beer as well as the tourist hotspots that the country boasts. During my stay, we have also planned to vacation in France and Spain to celebrate our reunion.
I have prepared a detailed travel itinerary for the above-mentioned one month period for your kind perusal:
Day 1 – Fly to Frankfurt from New Delhi via “flight name” scheduled at “flight timing”. Upon landing, I intend to head directly to Sreelakshmi’s house at “address”.
Day 2 to 9 – Sightseeing in Germany and spending time with my friends
Day 10 – The three of us plan to fly from Frankfurt to Paris via “flight name”. We intend to reach Amsterdam by “time” after which we have reservations at “name of hotel”.
Day 11 to 13 – Sightseeing in France
Day 14 – We plan to take the “name of flight” scheduled at “flight timing” to Madrid. We are scheduled to reach by “time” and check in at “name of hotel”.
Day 15 – 19 – Sightseeing in Spain
Day 20 – Return to Frankfurt via “flight name” scheduled at “flight timing”.
Day 21 – 29 – Spending time with friends and sightseeing in Germany.
Day 30 – Fly back to New Delhi from “name of airport” via “name of flight” at “flight timing”.
I am a professional salesperson and I have about 10+ years of experience in managing sales teams. I am at present working as the Northzone Head of Sales at “name of company” and I have an annual compensation package of XXXXX. I have attached the details regarding my leave that have been approved earlier this week.
I am financing my trip by myself. I have been maintaining a bank balance of XXXXX and XXXX in my savings accounts at “name of bank” and “name of bank” for the past XX years. I am certain that this would cover my expenses I will incur during my one month vacation. I also have immovable property valued at XXXXX in New Delhi and Maharashtra.
I have all intentions to return after my one month break as I have to return back to work. I currently reside with my mother in New Delhi and she is heavily dependent on me. I have asked Ahalya, my second cousin, who is currently studying in Delhi University to stay with my mother while I am away. Though I am confident of my sister’s ability to take care of her, I am looking forward to reuniting with my mother who has been the greatest source of strength and support in my life.
While I am in Germany, I will be staying with Sreelakshmi Iyer, who is currently residing in “address”. She is working as a Marketing Executive at “name of company” and is available at “phone number” and “email” for any clarification. I am also meeting Anahita Singh, who is an established aesthetician and a businesswoman. She resides at “address” and is available at “phone number” and “email” for any further queries.
I have attached the following documents to support my application:
- Duly filled and signed visa application form
- Passport-size photos
- Passport showing my previous travel to the USA, Brazil and Australia
- Travel insurance policy covering XXXX
- Flight ticket booking
- Details of hotel reservations
- Employment contract
- Document to show leave approval from employer
- ITR, bank statements and payslips to show financial strength
I am certain that I have provided you with all the information pertaining to the visa application. I am excited to meet my former school mates who have stayed with me through thick and thin.
I am hereby assuring that I will abide by the visa regulations and I am aware of the implications if otherwise. In case you have any further queries or require any other documents, you can contact me at “phone number” or “email address”.
Thank you for your time and kind consideration. I am hoping for a favourable response from your end.
Sincerely,
Ayushi Pathak
Formatting Guidelines to produce an appealing Cover letter for Schengen Visa
As much as the content matters, the readability and appeal is added by the format. Our professional writers have provided these guidelines to help you make your cover letter for Schengen Tourist Visa more presentable:
| Word limit: | 300 to 500 words |
| Font Color: | Black |
| Font size: | 11 to 12 |
| Font type: | Times New Roman, Arial |
| Margins: | 1 inch |
| Line Spacing: | 1.5 |
Additional Tips For Write your Cover Letter for Schengen Visa
Our writers have prepared this list of additional writing tips to help you personalise your cover letter for Schengen Visitor Visa:
- Ensure that you have addressed all the important points as mentioned in the visa regulations
- Personalise your cover letter with your unique information and stand out from the rest of the applications
- Make sure that you appropriately address the concerned authority with a formal greeting as this creates an impression in the starting itself
- Do not add any irrelevant information and make it too lengthy. Keep it concise and to the point.
- Duly attach all the documents that are required to support the claims in your cover letter
- Ensure that you proofread and revise thoroughly to do away with any spelling mistakes or grammatical errors.
Different types of Schengen Visa Cover Letters
Like the Cover letter for Schengen Tourist Visa, there are various types of cover letters for people who wish to travel to the Schengen area. We have listed below a few from the list:
- Cover letter for Schengen business visa: A cover letter for Schengen business visa application must comprise the purpose of your business visit, details of meetings or conferences scheduled, duration of your trip, your trade relations in the Schengen area, etc.
- Cover letter for Schengen student visa application: A Schengen student visa cover letter must include your intention for choosing to study in a Schengen country, your desired study program and university, your post-study plans, etc.
- Cover letter for work visa application Schengen: A Schengen employment visa cover letter must highlight the prominence of your services in the Schengen country. It should also include your work contract, your professional background, skills, etc.
- Cover letter for dependent visa: Your cover letter for dependent visa must portray your relationship with the primary visa holder. You must also explain how your presence in the Schengen country will support the primary visa holder.
- Cover letter for spouse visa: Your cover letter for spouse visa must elaborate on your marriage with the primary visa holder, your intention to join them in the Schengen country, the support you can provide them, etc.
Final Checklist For Writing a Cover Letter
Now let us take a look at the checklist which can help you keep track of your cover letter for Schengen visa:
- Have you addressed the concerned authority appropriately?
- Is all the information provided accurate and true?
- Have you attached all the supporting documents with the cover letter?
- How many times did you revise and proofread the cover letter?
- Have you provided the contact information for further queries?
FAQ
Yes, you are required to submit a cover letter for Schengen visa application.
There are 27 countries in the Schengen area namely:
- Austria
- Germany
- Finland
- Netherlands
- Switzerland
- Norway
- France
- Greece
- Italy
- Iceland
- Spain
- Lithuania
- Belgium
- Luxembourg
- Hungary
- Croatia
- Denmark
- Sweden
- Poland
- Czech Republic
- Portugal
- Slovakia
A Schengen visa is typically valid for a maximum period of 90 days.
Your cover letter for Schengen visa must be within 1 page.
Yes, certainly. You can hire expert writers to draft your Schengen visa cover letter.
Mr. Sugathan
Mr. Sugathan is the founder of Professional Writing Services. He is an Army veteran who served the nation for more than two decades. During his tenure, he was involved in a lot of documentation and secretarial works. He has been drafting letters and documents on a daily basis.
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